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Posted on: March 17, 2023

Ordinance 23-007

Ordinance 23-007

 

An Ordinance Authorizing Supplemental Appropriation No. 2 to the 2023 Budget

 

 

Be It Ordained by the City of Brookings, South Dakota: Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental appropriations provided there are sufficient funds and revenues available to pay the appropriation when it becomes due.

 

Now, therefore, Be It Resolved by the City Council that the City Manager be authorized to make the following budget adjustments to the 2023 budget:

 

Part 1 – will carry forward unspent funds from the 2022 budget.  These items were budgeted in 2022 but are expected to be completed in 2023.

 

General Fund

Dept./Fund

Budgetary Account

Account Description

Increase/(Decrease) Amount 

Item Description

Non Departmental

101-405-5-121-11

Retirement Payout Expense

 $                86,844.00 

Retirement Payout Contingency

Non Departmental

101-405-5-429-00

Miscellaneous Expense - COV19

 $              209,401.08 

Remaining City allocation of ARPA funds

Non Departmental

101-405-5-429-03

Emergency Event Expense

 $              621,307.36 

Estimated remaining repairs due to May 2022 Derecho

City Manager

101-406-5-423-01

Advertising & Marketing

 $                  7,089.00 

Brookings Photo Library and Street Banners

Human Resources

101-414-5-422-03

Consulting & Engineering

 $                15,000.00 

Salary Survey Consultant

Human Resources

101-414-5-422-07

Software Services

 $                13,000.00 

 Remaining ADP Implementation Costs

Human Resources

101-414-5-429-16

Employee Development

 $              120,000.00 

Employee Development and Continuing Education

Human Resources

101-414-5-856-45

Employee Recognition

 $                  8,000.00 

Employee Advisory Group Initiaitives

Finance

101-415-5-101-01

Temporary Pay

 $                  3,500.00 

Additional support due to CFO transition

Finance

101-415-5-422-07

Contracting Services

 $                10,000.00 

Internal Audit - Cash management effort

IT

101-416-5-422-07

Software Services

 $                25,570.77 

Street Docks

IT

101-416-5-422-07

Software Services

 $                  5,818.83 

2022 savings to apply to 2023 initiatives

IT

101-416-5-422-07

Software Services

 $                  3,596.56 

2022 savings from contract renegotiations to apply to 2023 initiatives

Police Department

101-421-5-426-17

Uniforms

 $                  6,763.00 

vest carrier replacement

Police Department

101-421-5-426-30

SWAT Tactical Supplies

 $                  6,247.00 

shield replacement

Public Works

101-430-5-920-00

Furniture & Equipment

 $                  2,000.00 

office chairs/ergonomics

Public Works

101-430-5-940-07

IT Other Capital

 $                  9,707.62 

Large-scale scanner

Street Department

101-431-5-422-07

Contracting Services

 $                24,999.99 

Increased snow/ice events

Street Department

101-431-5-425-05

Maintenance Buildings

 $                  4,997.62 

Bulk oil

Street Department

101-431-5-425-06

Maintenance Radio

 $                  4,291.00 

Add/Replace Radios

Street Department

101-431-5-426-23

Sand

 $                  2,529.22 

Increased snow/ice events

Parks Department

101-452-5-911-00

Building & Structures

 $                15,000.00 

Reseal Nature Park

Ice Arena

101-453-5-911-00

Building & Structures

 $                  4,500.00 

Tube heat repair

Ice Arena

101-453-5-911-00

Building & Structures

 $                  7,000.00 

Dehumidification controls

Ice Arena

101-453-5-920-00

Furniture & Equipment

 $                11,000.00 

Carpet/New Items

Library

101-455-5-950-02

Adult Reading Level Books

 $                  6,000.00 

Allocate 2022 savings to 2023 initiatives

Library

101-455-5-950-03

Children Reading Level Books

 $                  2,500.00 

Allocate 2022 savings to 2023 initiatives

Library

101-455-5-950-04

Audio/Visual Material

 $                  2,500.00 

Allocate 2022 savings to 2023 initiatives

Library

101-455-5-950-06

Large Print Books

 $                     500.00 

Allocate 2022 savings to 2023 initiatives

Library

101-455-5-950-07

Young Adult Reading Level Book

 $                     500.00 

Allocate 2022 savings to 2023 initiatives

Subsidies/Appropriation

101-495-5-856-20

Disability Awareness Committee

 $                  1,122.00 

Allegra work and library programs

Subsidies/Appropriation

101-495-5-856-21

Sustainability Committee

 $                  1,104.00 

No Mow May signage

                                                                General Fund Total                   $            1,242,389.05

 

 

 

 

 

 

 

 

 

 

 

 

 

Capital Improvement Fund 

Dept./Fund

Budgetary Account

Account Description

Increase/(Decrease) Amount

Item Description

Capital Improvements

213-000-5-911-00

Buildings

 $                679,348.83 

Buildings Sinking Fund

Capital Improvements

213-000-5-911-01

Railroad Crossing Arms

 $                  33,500.00 

Remaining construction costs

Capital Improvements

213-000-5-940-00

Other Capital

 $                  45,000.00 

Pressure washer

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  50,000.00 

22 LWCF Grant Match - Pickleball

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                    7,400.00 

Softball Complex sidewalk additions

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  28,000.00 

Fishbach Soccer Complex press box leveling

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  75,890.00 

McClemans Park playground replacement

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  25,000.00 

Park Shop roof repair

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  60,000.00 

Larson Ice Center Parking Lot

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  27,320.00 

Donated playground at Lions Park

Capital Improvements

213-000-5-940-05

Bike lane/trail Improve -eng

 $                  30,000.00 

Trail development

Capital Improvements

213-000-5-940-05

Bike lane/trail Improve -eng

 $                  40,000.00 

Dakota Nature park Trail Repairs

Capital Improvements

213-000-5-940-08

Fire Dep Capital Exp

 $                  20,000.00 

Replace existing drop ceiling

Capital Improvements

213-000-5-940-08

Fire Dep Capital Exp

 $                115,487.40 

Engine 2 Replacement

Capital Improvements

213-000-5-940-08

Fire Dep Capital Exp

 $                  65,000.00 

Ram 2500 Replacement

Capital Improvements

213-000-5-940-08

Fire Dep Capital Exp

 $                338,514.50 

Remaining costs for training tower

Capital Improvements

213-000-5-940-09

Library Dep Capital Exp

 $                103,435.00 

Air cooled chiller 

Capital Improvements

213-000-5-940-09

Library Dep Capital Exp

 $                  48,125.00 

Replace ceiling tiles

Capital Improvements

213-000-5-940-09

Library Dep Capital Exp

 $                185,000.00 

Exterior window Replacement

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                200,000.00 

Parks - replace 2009 Boom Truck

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                  38,000.00 

Parks - replace pickup

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                230,000.00 

Payloader origninally budgeted in 2021

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                  40,000.00 

Additional cost for payloader budgeted in 2023

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                175,000.00 

Sign truck originally budgeted in 2022

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                375,000.00 

Motor grader originally budgeted in 2022

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                  45,000.00 

Pickup originally budgeted in 2022

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                  45,000.00 

Pickup originally budgeted in 2021

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                  45,000.00 

Additional cost for tandem truck budgeted in 2023

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                275,000.00 

Tandem truck originally budgeted in 2021

Capital Improvements

213-000-5-940-11

Vehicles and Equip Capital Exp

 $                  55,000.00 

Sand truck originally budgeted in 2022

Capital Improvements

213-000-5-960-00

Street & Sidewalk Improvements

 $                  31,200.00 

Remaining costs for pavement study

Capital Improvements

213-000-5-960-02

Street Curb & Gutter

 $              (320,000.00)

Consolidate budget with Street & Sidewalk Improvements

Capital Improvements

213-000-5-960-00

Street & Sidewalk Improvements

 $                967,600.00 

Projects not completed in 2022

Capital Improvements

213-000-5-960-01

STP Project Improvments

 $                  53,100.00 

22nd Avenue Phase 2 design 

                                                Capital Improvement Fund Total              $            4,231,920.73

 

Special Revenue Funds

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

Swiftel Center

224-000-5-940-01

Capital

 $                1,251,093.37 

Remaining HVAC upgrades

Special Assessments

280-000-5-960-00

Street & Sidewalk Improvements

 $                  10,000.00 

3rd Street South Alley Assessment

Storm Drainage

282-000-4-334-00

Grants - Federal

 $                  75,000.00 

6 Mile Creek Study - FEMA Grant

Storm Drainage

282-000-5-422-03

Consulting/Engineering

 $                130,550.00 

Remaining Master Drainage Plan and Six Mile Creek Study costs

Storm Drainage

282-000-5-980-00

Storm Sewer Improvements

 $                202,216.00 

Floodplain Management, Wilson Avenue Project 

                                                Special Revenue Funds Total                  $             1,668,859.37

 

Capital Project Funds

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

TIF 1 Innovation Campus

514-000-5-429-09

Other Project Expenses

 $                1,530,000.00 

Construction costs

TIF 1 Innovation Campus

514-000-5-450-08

Designing Fees

 $                  72,889.90 

Design costs

20th St Interchange Project

528-000-4-441-08

Reimbursed Expense

 $                1,655,468.83 

BEDC and County portions of project

20th St Interchange Project

528-000-5-940-00

Other Capital

 $                2,140,700.00 

Construction costs

Public Safety Center Project

531-000-5-422-03

Consulting & Engineering

 $                395,628.37 

Budgeted funds unused in 2022, multi-year project

Brookings County Food Pantry

533-000-4-669-02

Miscellaneous

 $                  95,000.00 

Reimbursements from other entities

Brookings County Food Pantry

533-000-5-920-00

Furniture & Equipment

 $                192,162.30 

Remaining funds to finish project in 2023

                                                Capital Project Funds Total                      $              6,081,849.40

 

Enterprise Funds

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

Airport

606-000-4-334-09

Grants

 $                350,600.00 

Grant funds for Parallel Taxiway

Airport

606-000-5-930-00

Machinery & Auto Equipment

 $                  32,000.00 

Pickup originally budgeted in 2022

Airport

606-000-5-940-00

Other Capital

 $                375,000.00 

Unused 2022 funds allocated to Parallel Taxiway project

Edgebrook Golf Course

607-000-5-930-00

Machinery & Auto Equipment

 $                  18,000.00 

Replace JD Gator

Edgebrook Golf Course

607-000-5-940-00

Other Capital

 $                  24,000.00 

Parking Lot, exterior LED conversion

Solid Waste Collection/Recycle

612-000-5-426-17

Uniforms

 $                    3,750.00 

High visibility safety clothing

Solid Waste Collection/Recycle

612-000-5-930-00

Machinery & Auto Equipment

 $                292,357.00 

Collection Truck

Solid Waste Disposal

625-000-5-422-03

Consulting & Engineering

 $                113,805.46 

Master Plan, Fill Plan, Vault Engineering

Solid Waste Disposal

625-000-5-422-08

Computer Services

 $                  13,180.00 

Software upgrade

Solid Waste Disposal

625-000-5-425-04

Maintenance Equipment

 $                  25,000.00 

Undercarriage rebuild

Solid Waste Disposal

625-000-5-425-09

Maintenance Grounds

 $                  98,000.00 

Construction

Solid Waste Disposal

625-000-5-426-17

Uniforms

 $                    5,250.00 

High visibility safety clothing

                                                Enterprise Funds Total                               $              1,350,942.46

 

 

 

Part 2 – will increase funding in 2023 for priority items which were not initially funded when the 2023 budget was passed and new priority items that have been identified since the passing the original budget.  All of the proposed items would be funded by the budget surplus experienced in 2022. 

 

General Fund

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

General Fund

101-000-6-700-00

Transfer in to General Fund

$                      82,927.89 

Transfer from 3B for Senior Services Supervisor position

City Clerk

101-403-5-123-00

Group Insurance

 $                     3,562.65 

Increase in health insurance cost

City Clerk

101-403-5-423-01

Publication & Recording Fees

 $                     2,000.00 

Code books for Police Department

City Manager

101-406-5-101-00

Regular Pay

$                        4,525.53 

Pay changes due to employee promotion

City Manager

101-406-5-120-00

FICA

$                           346.20 

Pay changes due to employee promotion

City Manager

101-406-5-121-09

Retirement

$                           271.53 

Pay changes due to employee promotion

City Manager

101-406-5-123-00

Group Insurance

 $                     6,160.72 

Increase in health insurance cost

City Manager

101-406-5-426-01

Office Supplies

 $                     7,000.00 

Office equipment for Assistant to City Manager

City Attorney

101-412-5-422-07

Contracted Services

 $                   20,000.00 

Compensation for City Attorney hours worked over 50

Human Resources

101-414-5-101-04

Overtime

 $                     2,000.00 

Additional OT until department is fully staffed

Human Resources

101-414-5-123-00

Group Insurance

 $                     4,055.15 

Increase in health insurance cost

Human Resources

101-414-5-135-00

Employee Assistance Program

 $                        500.00 

Increased annual costs for EAP service

Human Resources

101-414-5-422-03

Consulting & Engineering

 $                   10,000.00 

Labor attorney consultation costs

Human Resources

101-414-5-422-21

Recruiting Expense

 $                   10,000.00 

Additional costs for increase in staff openings

Human Resources

101-414-5-422-21

Recruiting Expense

 $                   40,000.00 

Contracted recruiting costs for department head positions

Human Resources

101-414-5-426-01

Office Supplies

 $                     3,000.00 

Additional office furniture 

Human Resources

101-414-5-428-01

Telephone

 $                     1,800.00 

Telephone costs

Finance

101-415-5-101-04

Overtime Pay

 $                     3,500.00 

Additional OT until department is fully staffed

Finance

101-415-5-123-00

Group Insurance

 $                     3,606.83 

Increase in health insurance cost

Finance

101-415-5-422-07

Contracting Services

 $                   11,000.00 

Ehlers update and enhance 10yr Financial Model

IT

101-416-5-123-00

Group Insurance

 $                     2,347.43 

Increase in health insurance cost

Government Buildings

101-417-5-911-00

Buildings & Structures

 $                   30,000.00 

Additional office space

Community Development

101-418-5-123-00

Group Insurance

 $                     9,363.18 

Increase in health insurance cost

Police Department

101-421-5-123-00

Group Insurance

 $                   43,352.12 

Increase in health insurance cost

Police Department

101-421-5-422-10

Software Services

 $                     3,896.00 

Cordico Wellness App

Police Department

101-421-5-425-02

Maintenance Motor Vehicle

 $                     3,200.00 

2022 GMC Terrain SLE Repairs

Police Department

101-421-5-425-05

Maintenance Building

 $                     4,500.00 

Carpet install in dispatch area

Police Department

101-421-5-425-06

Maintenance Radio

 $                     6,150.00 

FCC P25 Radio Programming

Police Department

101-421-5-429-03

Cleaning Services

 $                        3,674.00 

Carpet cleaning

Police Department

101-421-5-920-00

Furniture & Equipment

 $                        9,345.00 

Four Desks and 3 Chairs for Department Restructuring

Police Department

101-421-5-930-00

Machinery & Auto Equipment

 $                        5,000.00 

Criminal Investigations undercover vehicle lease

Fire Department

101-422-5-123-00

Group Insurance

 $                        7,597.26 

Increase in health insurance cost

Fire Department

101-422-5-421-00

Insurance

 $                        1,140.12 

Increase in Fire Dept. Insurance

Public Works

101-430-5-123-00

Group Insurance

 $                        5,862.90 

Increase in health insurance cost

Public Works

101-430-5-426-03

General Supplies

 $                        2,000.00 

City Logo Clothing

Public Works

101-430-5-427-01

Travel & Lodging

 $                     9,190.06 

Enhance education and knowledge of new PW means and methods.

Public Works

101-430-5-427-02

Registration & Training

 $                     4,335.00 

Enhance education and knowledge of new PW means and methods.

Public Works

101-430-5-429-01

Membership & Dues

 $                     1,596.00 

SWANA Dues

Street Division

101-431-5-123-00

Group Insurance

 $                   14,616.40 

Increase in health insurance cost

Street Division

101-431-5-426-03

General Supplies

 $                   10,000.00 

Increased operational needs due to snow events

Street Division

101-431-5-426-12

Tires

 $                     5,279.61 

Increased operational needs due to snow events

Street Division

101-431-5-426-17

Uniforms

 $                      15,000.00 

Safety Clothing for Night Operations

Street Division

101-431-5-426-22

Salt

 $                     7,500.42 

Increased needs due to snow events

Street Division

101-431-5-426-24

Street Paint & Signs

 $                     5,000.00 

Develop supply of temporary work safety zone signs.

Street Division

101-431-5-930-00

Machinery & Auto Equipment

 $                   10,000.00 

19' Lift

Animal Control

101-442-5-123-00

Group Insurance

 $                     1,792.19 

Increase in health insurance cost

Aquatic Center

101-449-5-911-00

Buildings & Structures

 $                     5,000.00 

Bathroom epoxy floors

Aquatic Center

101-449-5-911-00

Buildings & Structures

 $                     2,000.00 

New shed concrete

Recreation Department

101-451-5-101-00

Regular Pay

$                      57,248.75 

Senior Services Supervisor position

Recreation Department

101-451-5-120-00

FICA

$                        4,379.53 

Senior Services Supervisor position

Recreation Department

101-451-5-121-09

Retirement

 $                     3,434.93 

Senior Services Supervisor position

Recreation Department

101-451-5-123-00

Group Insurance

 $                     3,285.79 

Increase in health insurance cost

Recreation Department

101-451-5-123-00

Group Insurance

$                      17,864.68 

Senior Services Supervisor position

Parks Department

101-452-5-123-00

Group Insurance

 $                   12,378.21 

Increase in health insurance cost

Ice Arena

101-453-5-123-00

Group Insurance

 $                    2,223.41 

Increase in health insurance cost

Forestry

101-454-5-123-00

Group Insurance

 $                    2,250.28 

Increase in health insurance cost

Forestry

101-454-5-940-00

Other Capital

 $                    1,400.00 

Safety Helmets

Library

101-455-5-101-00

Regular Pay

 $                  10,000.00 

Pay changes due to restructuring positions

Library

101-455-5-123-00

Group Insurance

 $                  10,172.14 

Increase in health insurance cost

Library

101-455-5-424-07

Programming expenses

 $                  17,500.00 

Increase budget based on increased County contribution

Library

101-455-5-911-00

Building & Structures

 $                  21,000.00 

Update audio/visual equipment in meeting rooms

                                                                                    General Fund Total          $                 608,131.90

 

 

 

 

 

 

 

 

Capital Improvement Fund

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

Capital Improvements

213-000-5-940-00

Other Capital

$                    38,000.00 

Enhanced safety lighting for Street Division vehicles

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  18,000.00 

Larson Ice Center Water Heater

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                  50,000.00 

Larson Ice Center Dehumidification System

Capital Improvements

213-000-5-940-04

Parks & Rec Improvements

 $                100,000.00 

Pioneer Park Band Shell Renovation

                                                Capital Improvement Fund Total       $                206,000.00

Special Revenue Funds

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

Enhanced 911

214-000-5-123-00

Group Insurance

 $                  13,009.33 

Increase in health insurance cost

Storm Drainage

282-000-5-123-00

Group Insurance

 $                    3,119.70 

Increase in health insurance cost

3rd Penny Sales Tax

284-000-7-899-05

Transfer out to GF

 $                  82,927.89 

Transfer Senior Services Supervisor position

                                    Special Revenue Funds Total           $                  99,056.91

 

Enterprise Funds

Dept./Fund

Budgetary Account

Account Description

 Increase/(Decrease) Amount 

Item Description

Liquor

601-000-5-123-00

Group Insurance

 $                    2,884.45 

Increase in health insurance cost

Airport

606-000-5-123-00

Group Insurance

 $                    3,179.31 

Increase in health insurance cost

Edgebrook Golf Course

607-000-5-123-00

Group Insurance

 $                    1,285.98 

Increase in health insurance cost

Solid Waste Collection/Recycle

612-000-5-123-00

Group Insurance

 $                    7,503.72 

Increase in health insurance cost

Solid Waste Disposal

625-000-5-123-00

Group Insurance

 $                  12,582.78 

Increase in health insurance cost

Solid Waste Disposal

625-000-5-422-07

Contracting Services

 $                  56,500.00 

Contracted leachate pumping and disposal

Solid Waste Disposal

625-000-5-920-00

Furniture & Equipment

 $                  66,260.00 

Bull fences for enhanced litter control

                                    Enterprise Funds Total                    $                150,196.24

 

All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.

 

First Reading:           February 28, 2023   

Second Reading:     March 14, 2023        

Published:                 March 17, 2023

 

                                                                                    CITY OF BROOKINGS, SD

 

 

                                                                                                                                                            

                                                                                    Oepke G. Niemeyer, Mayor

ATTEST:

 

 

                                                            

Bonnie Foster, City Clerk

 

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